Blue Sapphire Events

Service levels: Full-service planning

Team size: 1 – 4

About Blue Sapphire Events

Blue Sapphire Events

Owner & Principal Wedding Planner

Blue Sapphire Events is a wedding planning firm located in Falls Church, Virginia. We specialize in consulting and creating realistic wedding budgets for our clients and allocating their budget to create their desired aesthetic and guest experience.

Let's get straight to the point, weddings are expensive and a huge production. The average couple has never planned a large scale event. With our knowledge of the industry, we help streamline the wedding planning process for our clients. Instead of second guessing and making costly missteps, we present our clients with the best options for them and take the doubt and stress out of the equation. Our clients value a logistically seamless event with beautiful design... but above all else, they require an event that is a damn good time. We work with clients to create the best wedding for THEM. Your wedding is not about our portfolio.

In three words: Calm, Collaborative, Honest

Best of Zola 2024

Services by planning level

Service included in starting price
Service available for an extra cost
Full-service planningDay-of coordination / wedding management
Planning begins12 Months out6 Months out
Vendor Management
Final Venue Walkthrough
Timeline Creation & Management
Onsite Event Management
Event Styling & Design
Budget Planning
Venue Recommendations
Vendor Selection
Contract Review
Rentals & Linens
Invites & Stationery
RSVP Tracking
Accommodation Coordination
Transportation Coordination
Venue Visits
Wedding Website
Wedding Favors & Accessories
PricingStarts at $9,000Starts at $4,000

Services

Reviews

Write a review

5.0 (4 reviews)

  • So organized and a delight to work with

    Verified review
    •Aimee Custis Photography•a year ago

    When my photo clients ask me for a recommendation on planners and day-of coordinators, while every couple is different, Kolena is on my (very) short list. She's organized, a great communicator, very practical, and so great at making sure things go off without a hitch on wedding days. Plus, she's a team player, kind, charming, and committed to giving her couples the best experience.

  • Stellar stellar stellar

    Verified review
    •Stephanie & M.•a year ago

    Kolena & her team at Blue Sapphire Events are STELLAR. My husband and I have hectic jobs and I am an evening student which meant we needed all the help we could get to plan our wedding! In stepped Kolena, who helped us design, plan, and execute the most perfect day. We wanted to put up a sailcloth tent and hold our entire event outside at a family member's home. That involved bringing in EVERYTHING - the tents, the tables & chairs, the bars, the plates & glassware, the restroom trailers! and so much more. Kolena managed everything for us - from vendor sourcing to rental coordination to the burdensome permitting process for the tent. She was onsite for every site visit, the tent/rental setup, the rehearsal, and the day itself. From the very beginning, Kolena was capable, calm, and so thoughtful. We were married in May but I don't like pinks & pastels (your traditional spring wedding palettes). Without missing a beat, Kolena designed a gorgeous, lush green & white palette with black accents. She listens and really understands her clients -- it felt so US. Because our event was at a private property, we couldn't accommodate parking for our guests. I was particularly worried about ensuring the shuttles were reliable & ready for our guests. Kolena handled the entire process - from sourcing different quotes through the contract process and on the day-of to make sure everything went smoothly. On the day of our wedding, Kolena seamlessly helmed a vendor team of close to 25 people. She brilliantly suggested we put ponchos on guest chairs, in case it started to rain during our ceremony (it did) and transitioned our cocktail hour from outdoors to under the reception tent at lightning speed. As you can see, I have endless good things to say about Kolena & her team at Blue Sapphire Events. She works harder than almost anyone I've met, she's creative, she truly cares about every one of her clients, and I'm so, so grateful that she lent us her talents to make our wedding day perfect!

  • A Dream to Work With!

    Verified review
    •Christa Rae Photography•a year ago

    I had the pleasure of working with Kolena and her team for a wedding at the Annapolis Waterfront Hotel recently. She truly transformed the ballroom with the most stunning design I've seen there! Every detail tied together so perfectly for a cohesive and beautiful design. I was really impressed with her decision to bring in live plants to uplevel the ballroom space. I could tell my couple had such a joyful experience working with her throughout the planning process and on the day of. She is also the only planner I have worked with so far who sent not only the full wedding day timeline but a separate one with only the photography aspects of the day which was a game changer for me! Do yourself a favor and add Blue Sapphire Events to your vendor team now!!

  • Incredible planner - a dream to work with!

    Verified review
    •Honeywood Rentals•a year ago

    Where do we even begin? Working with Kolena from Blue Sapphire Events was an absolute dream! We had provided the tent and rentals for her client's wedding and leading up to the event, she was nothing short of amazing. She is super communicative, organized, and easy going. It takes someone special to be able to manage multiple vendors and create a backyard wedding from the ground up, and Kolena did just that. Thank you for being so great to work with!

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