The Coordinated Collective
Service levels: Day-of coordination/wedding management
About The Coordinated Collective
The Coordinated Collective
Working out of Arlington, VA, the Coordinated Collective provides day-of coordination for couples who have otherwise organized their own wedding. Aiding couples in the District of Columbia, Eastern Pennsylvania, Maryland, and Virginia, the women of this company have a wealth of knowledge and experience organizing weddings in all sorts of venues and design. Owned by Ja’el Mendez, this team of experts brings the final touch needed to make sure you get hitched without a glitch! The initial planning is done by the clients, meaning that couples choose their own vendors and have the freedom to design their own wedding.
The team at the Coordinated Collective bring in depth project management, product development, public relations, and hospitality skills to their services, providing high levels of professionalism. Combined with a passion for music, culture, and food, they see to it that a couple’s wedding vision materializes. Alleviating stress for the couple through their coordination, these planners allow the romantic pair to focus on their special day.
Services by planning level
| Day-of coordination / wedding management | Elopement / microwedding | |
|---|---|---|
| Description | We are a DIY wedding planner's best friend. With us, booking vendors, sending invitations, managing your budget, and renting or buying decorations is your responsibility. We're here to take the wheel on your wedding day and make sure your plan becomes a reality. We welcome unlimited emails during the planning process. Our work with our couples begins eight weeks before the wedding, ensuring no details are overlooked and tying up any loose ends. | Same package, but less time and guests! *no more than 50 guests |
| Planning begins | 6 Months out | 3 Months out |
| Venue Recommendations | ||
| Contract Review | ||
| Transportation Coordination | ||
| Venue Visits | ||
| Final Venue Walkthrough | ||
| Timeline Creation & Management | ||
| Onsite Event Management | ||
| Event Styling & Design | ||
| Vendor Management | ||
| Rentals & Linens | ||
| Pricing | Starts at $2,500 | Starts at $2,200 |
Services
Reviews
Write a review- Zola (16)
5.0 (16 reviews)
LOVE TCC
I was referred to TCC by a friend of mine and hiring a coordinator was the best decision I have made in my life (outside of saying "yes" to my husbands proposal). I generally am a super organized and capable person who plans events/convening's in DC but a wedding is a whole different beast and I wouldn't have been able to do it without Ja'el's help! We actually decided to have a destination wedding in Mexico and this was TCC's first destination wedding overall but I couldn't tell! Ja'el was very knowledgable about the process and really made sure I stuck to the timeline that I created (and she corrected) and keep me feeling positive about the whole experience. During the actual wedding day I didn't have to worry about ANYTHING. I could not imagine how different my views on my wedding would be if I didn't have her working with the on-site coordinator to make sure things were in the correct place at the correct time, troubleshooting things, etc. I will also say that Ja'el is truly a JOY to work with. She is so funny and calming - I was dreading the process and she made it so much better. Ja'el, don't get mad that I am saying this story but it still makes me laugh: While I was getting ready in the suite with my bridesmaids, Ja'el popped in to make sure we had our breakfast and adequate amounts of champagne. She was on her iPad in full wedding planner mode and I started to ask her some dumb question (truly, just unnecessary nervous-bride questions). She just stared at me and said "aren't you supposed to be sitting down and drinking champagne" and I was realized that she was right! So I sat and stopped worrying about everything! And everything was PERFECT! I'm actually very sad that I won't be able to talk to Ja'el every week now since I don't plan on having another wedding anytime soon. If you are considering hiring a planner, hire her and her team! Truly the best investment and addition to our budget!
Perfect Coordinating
We had the best experience with The Coordinated Collective, and had the pleasure of working with Liz/Blair and Ittie as our day-of coordinators. I had the utmost trust and confidence in this team, and they were on top of and ahead of every small detail for the big day. Liz and Ittie had seamless execution, clear advice, strong organization, and ease at which they handled planning leading up to our wedding and throughout our wedding day. The day would not have been as smooth as it was without their support, and working with this team was a memorable and enjoyable experience. I'd highly recommend The Coordinated Collective, and am incredibly grateful to have had them be such an instrumental part of making my wedding day truly magical.
Above and beyond!
Ja'el went above and beyond for us! We had a short span for planning our wedding and things were constantly chaotic. Ja'el was there for us when other's weren't. She provided not only amazing day of coordination but wonderful prewedding planning.
Best investment of our wedding
We hired the amazing team at Coordinated Collective to help coordinate our wedding. We had been connected to her through our neighbors, who has also used the coordinated collective for their wedding. We have to say that hiring Ja’el and her team (Molly and Jessica) was the single most valuable investment of our wedding. Ja’el is extremely professional and has a process and system that ensured that all of our desires and wishes were captured and communicated to all of our vendors, wedding party, family and friends. We had several calls with Ja’el leading up to our wedding, where we discussed and finalized some of the major details of our wedding. Ja’el also was available to offer perspective, make recommendations, and answer some of our minor questions as well. She was extremely attentive, quick to respond, and clear on setting and communicating expectations with us. Ja’el’s process, timeline, and consistent urging ensures that every detail of our wedding was planned and communicated to our vendors 2 weeks prior to our event. This included photography and videography, the DJ, the venue and catering, hair and makeup, transportation, flowers, decor, lighting, cake baker, officiant, and wedding party. This also included a full inventory of everything that was ours and/or needed to return after the event. This ensured that we could spend the weeks leading up to our event communicating to and welcoming our guests into town as well as answering minor questions. During the rehearsal, Ja’el effectively communicated our vision to our wedding party and set the tone, making sure that everyone knew and respected that the day was ours. On the day of the event, it was clear that Ja’el and her team were prepared. They arrived on time, ensured that all of our vendors knew where to be and when and delivered on their services, and handled everything with flying colors. All of the preparation, leading up to the day allows us to feel comfortable and confident that Ja’el and her team knew what we wanted and could deal with any issues as they came. If there were major issues, we certainly didn’t know about it. There were a couple minor issues that we noticed during the day but Ja’el and her team handled everything. Behind the incredible professionalism, the coordinated collective team was so fun to work with. They even showed off some dance moves towards the end of our reception. Our day was absolutely amazing and we literally could not have pulled it off without the Coordinated Collective. We weren’t the only ones to notice either. Even some of our friends and family have expressed how impressed they were with Ja’el. We would 1000% hire them again and would 10000% recommend them to others.
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